How your plan works
- Dell Children's Health Plan
- Members
- How your plan works
Once you send your application to the Health and Human Services Commission (HHSC), they will process it and let you know if you qualify for CHIP or (STAR) Children’s Medicaid.
Make sure you choose a primary care provider (PCP) who accepts Dell Children’s Health Plan CHIP/STAR Medicaid. Click on Find a Doctor or click here for the CHIP Provider Directory, CHIP Perinatal Provider Directory or STAR Provider Directory. Call Member Services at 1-855-921-6284 to have a provider directory mailed to you at no cost.
You should always be able to reach your PCP 24/7 by calling your doctor’s office number. If the office is closed, you may be sent to an answering service. They will know how to reach the doctor or ask you to leave a phone number so the doctor can call you back. Dell Children’s Health Plan also offers a 24-hour nurse hotline. You can reach them at 1-855-712-6700.
Remember that you can change your PCP at any time. Call Dell Children’s Health Plan Member Services at 1-855-921-6284 to make the change. Member Services can tell you when you can go to your new PCP.
You may not get to change your PCP if:
- The new PCP is not in the Dell Children’s Health Plan network, or
- The new PCP is not taking new patients
Referrals to specialists
Sometimes your primary care provider will need you to see a specialist or another provider for care or services he or she can’t provide. This is called a referral. Your doctor may also need us to approve certain services before you get them. This is called prior authorization.
As of April 1, 2014 referrals from you or your child’s PCP are no longer needed for Dell Children’s Health Plan CHIP and/or STAR members.
You can get OB/GYN, family planning, and behavioral health services without a referral from your doctor. This is called self-referral. To get these services, make an appointment with a doctor in our network. You can find a list of doctors using the Find a Doctor search tool and a behavioral health provider using this tool.
Important information
- STAR Member Handbook
- CHIP and CHIP Perinate Newborn Member Handbook
- CHIP Perinate Member Handbook
- CHIP Evidence of Coverage (EOC)
- CHIP Schedule of Benefits and Exclusions (SOB)
We can also provide a member handbook in:
- Audio
- Large print
- Braille
- A language other than English or Spanish
Please contact Member Services at 1-855-921-6284 (TTY 7-1-1).
Near the end of your coverage, you will receive an application for renewal. Complete it and return it as soon as possible. HHSC will process your renewal application. If you are having problems, we are also here to help you through the renewal process. Give us a call at 1-855-921-6284.
Both CHIP and STAR coverage lasts for a year.
- You have the right to get accurate, easy-to-understand information to help you make good choices about your child’s health plan, doctors, hospitals and other providers.
- Your health plan must tell you if they use a “limited provider network.” This is a group of doctors and other providers who only refer patients to other doctors who are in the same group. “Limited provider network” means you cannot see all the doctors who are in your health plan. If your health plan uses “limited networks,” you should check to see that your child’s primary care provider and any specialist doctor you might like to see are part of the same “limited network.”
- You have a right to know how your doctors are paid. Some get a fixed payment no matter how often you visit. Others get paid based on the services they give to your child. You have a right to know about what those payments are and how they work.
- You have a right to know how the health plan decides whether a service is covered and/or medically necessary. You have the right to know about the people in the health plan who decide those things.
- You have a right to know the names of the hospitals and other providers in your health plan and their addresses.
- You have a right to pick from a list of health care providers that is large enough so that your child can get the right kind of care when your child needs it.
- If a doctor says your child has special health care needs or a disability, you may be able to use a specialist as your child’s primary care provider. Ask your health plan about this.
- Children who are diagnosed with special health care needs or a disability have the right to special care.
- If your child has special medical problems, and the doctor your child is seeing leaves your health plan, your child may be able to continue seeing that doctor for three months and the health plan must continue paying for those services. Ask your plan about how this works.
- Your daughter has the right to see a participating obstetrician/gynecologist (OB/GYN) without a referral from her primary care provider and without first checking with your health plan. Ask your plan how this works. Some plans may make you pick an OB/GYN before seeing that doctor without a referral.
- Your child has the right to emergency services if you reasonably believe your child’s life is in danger, or that your child would be seriously hurt without getting treated right away. Coverage of emergencies is available without first checking with your health plan. You may have to pay a co-payment depending on your income.
- You have the right and responsibility to take part in all the choices about your child’s health care.
- You have the right to speak for your child in all treatment choices.
- You have the right to get a second opinion from another doctor in your health plan about what kind of treatment your child needs.
- You have the right to be treated fairly by your health plan, doctors, hospitals and other providers.
- You have the right to talk to your child’s doctors and other providers in private, and to have your child’s medical records kept private. You have the right to look over and copy your child’s medical records and to ask for changes to those records.
- You have the right to a fair and quick process for solving problems with your health plan and the plan’s doctors, hospitals and others who provide services to your child. If your health plan says it will not pay for a covered service or benefit that your child’s doctor thinks is medically necessary, you have a right to have another group, outside the health plan, tell you if they think your doctor or the health plan was right.
- You have a right to know that doctors, hospitals, and others who care for your child can advise you about your child’s health status, medical care, and treatment. Your health plan cannot prevent them from giving you this information, even it the care or treatment is not a covered service.
- You and your health plan both have an interest in seeing your child’s health improve. You can help by assuming these responsibilities.
- You must try to follow healthy habits, such as, encourage your child to exercise, to stay away from tobacco, and to eat a healthy diet.
- You must become involved in the doctor’s decisions about your child’s treatments.
- You must work together with your health plan’s doctors and other providers to pick treatments for your child that you have all agreed upon.
- If you have a disagreement with your health plan, you must try first to resolve it using the health plan’s complaint process.
- You must learn about what your health plan does and does not cover. Read your Member Handbook to understand how the rules work.
- If you make an appointment for your child, you must try to get to the doctor’s office on time. If you cannot keep the appointment, be sure to call and cancel it.
- If your child has CHIP, you are responsible for paying your doctor and other providers co-payments that you owe them. If your child is getting CHIP Perinatal Program services, you will not have any, co-payments for that child.
- You must report misuse of CHIP or CHIP Perinatal Program services by health care providers, other members, or health plans.
- If you think you have been treated unfairly or discriminated against, call the U.S. Department of Health and
Human Services (HHS) toll-free at 800-368-1019. You also can view information concerning the HHS Office of Civil Rights online at www.hhs.gov/ocr.
- You have a right to get accurate, easy-to-understand information to help you make good choices about your unborn child’s health plan, doctors, hospitals, and other providers.
- You have a right to know how the Perinatal providers are paid. Some may get a fixed payment no matter how often you visit. Others get paid based on the services they provide for your unborn child. You have a right to know about what those payments are and how they work.
- You have a right to know how the health plan decides whether a Perinatal service is covered or medically necessary. You have the right to know about the people in the health plan who decide those things.
- You have a right to know the names of the hospitals and other Perinatal providers in the health plan and their addresses.
- You have a right to pick from a list of health care providers that is large enough so that your unborn child can get the right kind of care when it is needed.
- You have a right to emergency Perinatal services if you reasonably believe your unborn child’s life is in danger, or that your unborn child would be seriously hurt without getting treated right away. Coverage of such emergencies is available without first checking with the health plan.
- You have the right and responsibility to take part in all the choices about your unborn child’s health care.
- You have the right to speak for your unborn child in all treatment choices.
- You have the right to be treated fairly by the health plan, doctors, hospitals, and other providers.
- You have the right to talk to your Perinatal provider in private, and to have your medical records kept private. You have the right to look over and copy your medical records and to ask for changes to those records.
- You have the right to a fair and quick process for solving problems with the health plan and the plan’s doctors, hospitals and others who provide Perinatal services for your unborn child. If the health plan says it will not pay for a covered Perinatal service or benefit that your unborn child’s doctor thinks is medically necessary, you have a right to have another group, outside the health plan, tell you if they think your doctor or the health plan was right.
- You have a right to know that doctors, hospitals, and other Perinatal providers can give you information about your or your unborn child’s health status, medical care, or treatment. Your health plan cannot prevent them from giving you this information, even if the care or treatment is not a covered service.
You and your health plan both have an interest in having your baby born healthy. You can help by assuming these responsibilities:
- You must try to follow healthy habits. Stay away from tobacco and eat a healthy diet.
- You must become involved in the decisions about your unborn child’s care.
- If you have a disagreement with the health plan, you must try first to resolve it using the health plan’s complaint process.
- You must learn about what your health plan does and does not cover. Read your CHIP Perinatal Program Handbook to understand how the rules work.
- You must try to get to the doctor’s office on time. If you cannot keep the appointment, be sure to call and cancel it.
- You must report misuse of CHIP Perinatal services by health care providers, other members, or health plans.
- You must talk to your provider about your medications that are prescribed.
- You must talk to your provider about your medications that are prescribed.
- If you think you have been treated unfairly or discriminated against, call the U.S. Department of Health and Human Services (HHS) toll-free at 1-800-368-1019. You also can view information concerning the HHS Office of Civil Rights
- You have the right to respect, dignity, privacy, confidentiality and nondiscrimination. That includes the right to:
- Be treated fairly and with respect.
- Know that your medical records and discussions with your providers will be kept private and confidential.
- You have the right to a reasonable opportunity to choose a health-care plan and primary care provider. This is the doctor or health-care provider you will see most of the time and who will coordinate your care. You have the right to change to another plan or provider in a reasonably easy manner. That includes the right to:
- Be told how to choose and change your health plan and your primary care provider.
- Choose any health plan you want that is available in your area and choose your primary care provider from that plan.
- Change your primary care provider.
- Change your health plan without penalty.
- Be told how to change your health plan or your primary care provider.
- You have the right to ask questions and get answers about anything you do not understand. That includes the right to:
- Have your provider explain your health-care needs to you and talk to you about the different ways your health-care problems can be treated.
- Be told why care or health-care services were denied and not given.
- You have the right to agree to or refuse treatment and actively participate in treatment decisions. That includes the right to:
- Work as part of a team with your provider in deciding what health care is best for you.
- Say yes or no to the care recommended by your provider.
- You have the right to use each complaint and appeal process available through the managed care organization and through Medicaid and get a timely response to complaints, appeals, and state fair hearings. That includes the right to:
- Make a complaint to your health plan or to the state Medicaid program about your health care, your provider, or your health plan.
- Get a timely answer to your complaint.
- Use the plan’s appeal process and be told how to use it.
- Ask for a state fair hearing from the state Medicaid program and get information about how that process works.
- You have the right to timely access to care that does not have any communication or physical access barriers. That includes the right to:
- Have telephone access to a medical professional 24 hours a day, 7 days a week to get any emergency or urgent care you need.
- Get medical care in a timely manner.
- Be able to get in and out of a health-care provider’s office; this includes barrier-free access for people with disabilities or other conditions that limit mobility, in accordance with the Americans with Disabilities Act.
- Have interpreters, if needed, during appointments with your providers and when talking to your health plan; interpreters include people who can speak in your native language, help someone with a disability, or help you understand the information.
- Be given information you can understand about your health plan rules, including the health-care services you can get and how to get them.
- You have the right to not be restrained or secluded when it is for someone else’s convenience, or is meant to force you to do something you do not want to do, or is to punish you.
- You have a right to know that doctors, hospitals, and others who care for you can advise you about your health status, medical care, and treatment. Your health plan cannot prevent them from giving you this information, even if the care or treatment is not a covered service.
- You have a right to know that you are not responsible for paying for covered services. Doctors, hospitals, and others cannot require you to pay copayments or any other amounts for covered services.
- You must learn and understand each right you have under the Medicaid program. That includes the responsibility to:
- Learn and understand your rights under the Medicaid program.
- Ask questions if you do not understand your rights.
- Learn what choices of health plans are available in your area.
- You must abide by the health plan and Medicaid’s policies and procedures. That includes the responsibility to:
- Learn and follow your health plan’s rules and Medicaid rules.
- Choose your health plan and a primary care provider quickly.
- Make any changes in your health plan and primary care provider in the ways established by Medicaid and by the health plan.
- Keep your scheduled appointments.
- Cancel appointments in advance when you cannot keep them.
- Always contact your primary care provider first for your non-emergency medical needs.
- Understand when you should and should not go to the emergency room.
- You must share information about your health with your primary care provider and learn about service and treatment options. That includes the responsibility to:
- Tell your primary care provider about your health.
- Talk to your providers about your health-care needs and ask questions about the different ways your health-care problems can be treated.
- Help your providers get your medical records.
- You must be involved in decisions relating to service and treatment options, make personal choices, and take action to keep yourself healthy. That includes the responsibility to:
- Work as a team with your provider in deciding what health care is best for you.
- Understand how the things you do can affect your health.
- Do the best you can to stay healthy.
- Treat providers and staff with respect.
- Talk to your provider about all your medications.
Additional member responsibilities while using Nonemergency Medical Transportation (NEMT) services:
- When requesting NEMT services, you must provide the information requested by the person arranging or verifying your transportation.
- You must follow all rules and regulations affecting your NEMT services.
- You must return unused advanced funds; you must provide proof that you kept your medical appointment prior to receiving future advanced funds.
- You must not verbally, sexually, or physically abuse or harass anyone while requesting or receiving NEMT
- You must not lose bus tickets or tokens and must return any bus tickets or tokens that you do not use; you must use the bus tickets or tokens only to go to your medical appointment.
- You must only use NEMT services to travel to and from your medical appointments.
- If you have arranged for an NEMT service but something changes, and you no longer need the service, you must contact the person who helped you arrange your transportation as soon as possible.
If you think you have been treated unfairly or discriminated against, call the U.S. Department of Health and Human Services (HHS) toll-free at 800-368-1019. You also can view information concerning the HHS Office of Civil Rights online at www.hhs.gov/ocr.
An Advance Directive helps you make choices about your health care ahead of time. It can explain your wishes if you’re ever unable to speak or make health choices for yourself. It also says who will make choices for you if you cannot. Your doctor should talk about Advance Directives with you. It’s a good idea to give a copy of your directive to the doctor, the person acting for you and a family member. Take a copy with you when you go to the doctor or hospital.
STAR Medicaid complaints
We want to help. If you have a complaint, please call Member Services at 1-855-921-6284 (TTY 7-1-1) to tell us about your problem.
Yes. A Dell Children’s Health Plan Member Advocate can help you file a complaint with Dell Children’s Health Plan or with the appropriate state program. Just call 1-855-921-6284 (TTY 7-1-1) and ask to talk to a Dell Children’s Health Plan member advocate. Most of the time, we can help you right away or at the most within a few days. You can also send a letter to Dell Children’s Health Plan to tell us about your problem.
Send the letter to:
Dell Children’s Health Plan Appeals
1345 Philomena St., Ste 305
Austin, TX 78723.
Dell Children’s Health Plan will send you a letter within 5 business days of receiving your complaint. We will then look into the issue. We will resolve the complaint within 30 days of receiving it, and notify you by mail.
You can file a complaint at any time. You do not have to wait to file a complaint.
You may contact Member Services at 1-855-921-6284 (TTY 7-1-1) for any questions about the process or the status of your complaints and/or appeals.
If you do not feel Dell Children’s Health Plan gave you the right answer for your complaint, you can appeal the decision. Call Member Services at 1-855-921-6284 (TTY 7-1-1) and they can help you file an appeal. If you receive benefits through Medicaid’s STAR program, call your health plan first. If you don’t get the help you need there, you should do one of the following:
- Call Medicaid Managed Care Helpline at 1-866-566-8989 (toll-free).
- Online: Online Submission Form
- Mail: Texas Health and Human Services Commission
Office of the Ombudsman, MC H-700
P.O. Box 13247
Austin, TX 78711-3247 - Fax: 1-888-780-8099 (toll-free)
STAR Medicaid appeals process
There may be times when Dell Children’s Health Plan says it will not pay for or cover all or part of the care that has been recommended. You have the right to ask for an appeal. An appeal is when you or your designated representative asks Dell Children’s Health Plan to look again at the care your doctor asked for and we said we will not pay for.
You can appeal our decision in 2 ways:
- You can call Member Services at 1-855-921-6284
- You can send us a letter to:
Dell Children’s Health Plan Appeals
1345 Philomena St., Ste 305
Austin, TX 78723.
If we deny coverage, we will send you a letter.
You or a designated representative can file an appeal. You must do this within 60 days of the date of the first letter from Dell Children’s Health Plan that says we will not pay for or cover all or part of the care that has been recommended.
When we get your letter or call, we will send you a letter within 5 business days. This letter will let you know we got your appeal. We will also let you know if we need any other information to process your appeal. Dell Children’s Health Plan will contact your doctor if we need medical information about this service.
If you ask someone (a designated representative) to file an appeal for you, you must also send a letter to Dell Children’s Health Plan to let us know you have chosen a person to represent you.
Dell Children’s Health Plan must have this written letter to be able to consider this person as your representative. We do this for your privacy and security.
A doctor who has not seen your case before will look at your appeal. He or she will decide how we should handle your appeal. We will send you a letter with the answer to your appeal. We will do this within 30 calendar days from when we get your appeal unless we need more information from you or the person you asked to file the appeal for you. If we need more information, we may extend the appeals process for 14 days. If we extend the appeals process, we will let you know the reason for the delay. You may also ask us to extend the process if you know more information that we should consider.
To continue receiving services that have already been approved by Dell Children’s Health Plan but may be part of the reason for your appeal, you must file the appeal on or before the later of:
- 10 business days after we mail the notice to you to let you know we will not pay for or cover all or part of the care that has already been approved
- The date the notice says your service will end
If you request that services continue while your appeal is pending, you need to know that you may have to pay for these services.
If the decision on your appeal upholds our first decision, you may be asked to pay for the services you received during the appeals process.
If the decision on your appeal reverses our first decision, Dell Children’s Health Plan will pay for the services you received while your appeal was pending.
Yes, a member advocate or Member Services representative can help you file an appeal.
Please call Member Services toll-free at 1-855-921-6284 (TTY 7-1-1).
Yes, you can ask for a fair hearing after the Dell Children’s Health Plan appeal process. See the state fair hearings section below for more information.
You may contact your member services representative at 1-855-921-6284 (TTY 7-1-1) for any questions about the process or the status of your complaints and/or appeals.
State fair hearing and external medical review requests
If you, as a member of the health plan, disagree with the health plan’s decision, you have the right to ask for a fair hearing. You may name someone to represent you by writing a letter to the health plan telling them the name of the person you want to represent you. A doctor or other medical provider may be your representative. If you want to challenge a decision made by your health plan, you or your representative must ask for the fair hearing within 120 days of the date on the health plan’s letter with the appeal decision. If you do not ask for the fair hearing within 120 days, you may lose your right to a fair hearing. To ask for a fair hearing, you or your representative should either send a letter or a State Fair Hearing and External Medical Review Request form to the health plan at:
Dell Children’s Health Plan Appeals
1345 Philomena St., Ste 305
Austin, TX 78723.
Or you can call Member Services at 1-855-921-6284 (TTY 7-1-1). We can help you with this request.
You have the right to keep getting any service the health plan denied or reduced; at least until the final hearing decision is made, if you ask for a fair hearing by the later of:
- 10 calendar days following the Dell Children’s Health Plan mailing of the notice of the action or
- The day the health plan’s letter says your service will be reduced or end
If you do not request a fair hearing by this date, the service the health plan denied will be stopped.
If you ask for a fair hearing, you will get a packet of information letting you know the date, time, and location of the hearing. Most fair hearings are held by telephone. At that time, you or your representative can tell why you need the service the health plan denied. HHSC will give you a final decision within 90 days from the date you asked for the hearing.
If you believe that waiting for a State Fair Hearing will seriously jeopardize your life or health, or your ability to attain, maintain, or regain maximum function, you or your representative may ask for an emergency State Fair Hearing by writing or calling Dell Children’s Health Plan. To qualify for an emergency State Fair Hearing through HHSC, you must first complete Dell Children’s Health Plan’s internal appeals process.
If a member, as a member of the health plan, disagrees with the health plan’s internal appeal decision, the member has the right to ask for an external medical review. An external medical review is an optional, extra step the member can take to get the case reviewed before the state fair hearing occurs. The member may name someone to represent them by contacting the health plan and giving the name of the person the member wants to represent him or her. A provider may be the member’s representative. The member or the member’s representative must ask for the external medical review within 120 days of the date the health plan mails the letter with the internal appeal decision. If the member does not ask for the external medical review within 120 days, the member may lose his or her right to an external medical review. To ask for an external medical review, the member or the member’s representative may either:
- Call Dell Children’s Health Plan at 512-324-3013 or 1-855-962-4453 (TTY 7-1-1); or
- Email Dell Children’s Health Plan at dchp-UM@ascension.org; or
- Fill out the State Fair Hearing and External Medical Review Request Form and mail or fax it to Dell Children’s Health Plan:
- Mail: Dell Children’s Health Plan
Attention: State Fair Hearing Coordinator
1345 Philomena St., Ste. 305
Austin, TX 78723
- Mail: Dell Children’s Health Plan
- Fax: 512-324-3014
If the member asks for an external medical review within 10 days from the time the member gets the appeal decision from the health plan, the member has the right to keep getting any service the health plan denied, based on previously authorized services, at least until the final state fair hearing decision is made. If the member does not request an external medical review within 10 days from the time the member gets the appeal decision from the health plan, the service the health plan denied will be stopped.
The member may withdraw the member’s request for an external medical review before it is assigned to an independent review organization or while the independent review organization is reviewing the member’s external medical review request. An independent review organization is a third-party organization contracted by HHSC that conducts an external medical review during member appeal processes related to adverse benefit determinations based on functional necessity or medical necessity. An external medical review cannot be withdrawn if an independent review organization has already completed the review and made a decision.
Once the external medical review decision is received, the member has the right to withdraw the state fair hearing request. If the member continues with the state fair hearing, the member can also request the independent review organization be present at the state fair hearing. The member can make both of these requests by contacting Dell Children’s Health Plan or the HHSC Intake Team at EMR_Intake_Team@hhsc.state.tx.us.
If the member continues with a state fair hearing and the state fair hearing decision is different from the independent review organization decision, it is the state fair hearing decision that is final. The state fair hearing decision can only uphold or increase member benefits from the independent review organization decision
If you have any questions during the process, please call Member Services at 1-855-921-6284 (TTY 7-1-1).
How to request an expedited external review
- Online: You can select “expedited” when submitting the review request.
- Email: FERP@maximus.com
- Call: Federal External Review Process at 1-888-866-6205 ext. 3326.
If you file an appeal or ask for an external review, we will not hold it against you, your provider, or your child.
CHIP complaint process
Complaint means any dissatisfaction expressed by you orally or in writing to us with any aspect of our operation, including but not limited to, dissatisfaction with plan administration; procedures related to review or appeal of an adverse determination; the denial, reduction, or termination of a service for reasons not related to medical necessity; the way a service is provided; or dis-enrollment decisions.
If you are not satisfied with the way we handled the request for services for your child or your appeal, you, your provider, or someone acting on your behalf can file a complaint against Dell Children’s Health Plan. A complaint about our decision not to pay for a service your child needs is considered an appeal and will follow the appeal process outlined above.
To file a complaint, call us at 1-855-921-6284 (TTY 7-1-1). You can also send us a letter telling us about your complaint. Send the letter to:
Member Advocate
Dell Children’s Health Plan
1345 Philomena St., St. 305
Austin, TX 78723
In your letter or call, tell us why you are dissatisfied with the way we handled the request for services for your child or our appeals process. You can tell us what you’re unhappy with such as:
- The way we served or treated you
- The way the appeals process works
- How long it took us to make a decision
We’ll send you a letter telling you we got your complaint within 5 business days from the date of your complaint.
We’ll look into your complaint and mail our answer to you no later than 30 calendar days from the date we received your written complaint or completed Member Complaint Form. Our letter will also tell you how we resolved your complaint.
If your complaint is for an emergency or denial of continued stay for hospitalization, it will be resolved:
- According to the medical or dental urgency of your case.
- No later than 1 business day from the date we receive your complaint.
You, your provider, or a person acting on your behalf can file a complaint with the Texas Department of Insurance at any time. To file a complaint, you can:
- Call 1-800-252-3439.
- Send a letter to:
Texas Department of Insurance
Consumer Protection Section
Mail Code 111-1A
PO Box 149091
Austin, TX 78714-9091 - Follow the instructions online at tdi.texas.gov/consumer/complfrm.html.
You can get a copy of our records about your complaint and any related proceeding. Call us at 1-855-921-6284 (TTY 7-1-1) to request a copy.
If you notify us orally or in writing of a complaint, we will, not later than the 5th business day after the date of the receipt of the complaint, send to you a letter acknowledging the date we received your complaint.
We will investigate and send you a letter with our resolution. The total time for acknowledging, investigating, and resolving your complaint will not exceed 30 calendar days after the date we receive your complaint.
Your complaint concerning an emergency or denial of continued stay for hospitalization will be resolved in 1 business day of receipt of your complaint. The investigation and resolution shall be concluded in accordance with the medical immediacy of the case.
You may use the appeals process to resolve a dispute regarding the resolution of your complaint.
CHIP appeals process
There may be times when Dell Children’s Health Plan says it will not pay for care that has been recommended by your provider. If we do this, you, the person acting on your behalf or your child’s provider can appeal the decision. An appeal is when you ask Dell Children’s Health Plan to look again at the care your child’s provider asked for and we said we will not pay for. You must file for an appeal within 180 days from the date on our first letter that says we will not pay for a service.
You will receive a letter if you have services that are denied.
When we get your letter or call, we will send you a letter within 5 business days. This letter will let you know we got your appeal. A doctor who has not seen your case before will look at your appeal. He or she will decide how we should handle your appeal.
We will send you a letter with the answer to your appeal. We will do this within 30 calendar days from when we get your appeal. We have a process to answer your appeal quickly if the care your provider says your child needs is urgent.
If you are not happy with the answer to your first level appeal, your child’s provider may ask for a specialty review appeal. Your child’s provider must send us a letter to ask for a specialty review appeal within 10 business days of the first level appeal letter from Dell Children’s Health Plan. The specialty review appeal is reviewed by a provider that specializes in the type of care your child’s provider asked for. When we get the letter asking for the specialty review appeal, we will send you a letter within 5 business days. This letter will let you know we got the letter asking for a specialty appeal. A provider who specializes in the type of care your child’s provider asked for will look at your case.
We’ll tell you our decision within 15 business days from when we receive the specialty review appeal request from your child’s provider. This letter is our final decision. If you do not agree with our decision you may request an independent review form by calling 1-855-921-6284. We will send you a form to fill out. The form is located on our website here.
First Level Review: If you or your provider are not happy with the decision, you must request an appeal within 180 days from the date on the first letter from Dell Children’s Health Plan that says we will not pay for the service.
Specialty Appeal Review: If you, the person acting on your behalf, or the provider are not happy with the answer to your first level appeal your provider may ask for a specialty review appeal. Your provider must send us a letter within 10 business days from the date on our letter with the answer to your first level appeal.
Independent External Review: If you disagree with our decision about your appeal and the decision involved medical judgment, then you have the right to ask for an external review by an independent third party. You, a person acting on your behalf, an attorney, or your provider can ask for an external review within 4 months of getting the appeal decision.
It is an outside review managed by MAXIMUS. This organization is not related to your doctor or to Dell Children’s Health Plan. There is no cost to you for an External Review. You can ask for an External Review after you complete the appeal process with Dell Children’s Health Plan, or if Dell Children’s Health Plan has denied a service that you think is life threatening.
If you file an appeal, Dell Children’s Health Plan will not hold it against you. We will still be here to help you get quality health care.
You can mail any written requests to:
Dell Children’s Health Plan Appeals
1345 Philomena St., Ste 305
Austin, TX 78723
No. You can request an appeal by calling Member Services at 1-855-921-6284 (TTY 7-1-1).
You can call Member Services at 1-855-921-6284 (TTY 7-1-1) if you need help filing an appeal. If you file a medical appeal, Dell Children’s Health Plan will not hold it against you. We will still be here to help you get quality health care.
You may contact member services at 1-855-921-6284 (TTY 7-1-1) for any questions about the process or the status of your complaints and/or appeals.
An emergency appeal is when the health plan has to make a decision quickly based on the condition of your health and taking the time for a standard appeal could jeopardize your life or health.
If you disagree with our decision about your appeal and the decision involving medical judgment, then you have the right to ask for an external review by an independent third party. You, a person acting on your behalf, an attorney, or your provider can ask for an external review within 4 months of getting the appeal decision.
How to request an external review
MAXIMUS Federal Services, Inc. is the independent review organization that will conduct the external review. You can use forms from MAXIMUS to ask for an external review or send a written request, including any additional information for review.
You can get the MAXIMUS forms by doing one of the following:
- Call Member Services at 1-855-921-6284 (TTY 7-1-1).
- Call MAXIMUS at 1-888-866-6205.
- Visit external review.
Fill out one or both of the MAXIMUS forms based on who will ask for an external review. Complete:
- The HHS-Administered Federal External Review Request Form to request an external review yourself.
- Both the HHS-Administered Federal External Review Request Form and the Appointment of Representative Form if you want your child’s provider or another person to ask for the external review for you.
- Both you and your authorized representative need to complete this form.
- If you are asking for an expedited review, the provider can make the request without this form.
Or, send a written request with:
- Your name
- Your address
- Your phone number
- Your email address
- Whether the request is urgent
- Signature of member, parent or legal guardian, or authorized representative
- A short description of the reason you disagree with our decision
Send your forms or written request to us at:
Appeals Team
Dell Children’s Health Plan
1345 Philomena St., Suite 305
Austin, TX 78723
You can also send your request directly to MAXIMUS by one of the ways below:
Online:
External Review under the “Request a Review Online” heading
Mail:
MAXIMUS Federal Services
3750 Monroe Ave., Ste. 705
Pittsford, NY 14534
Fax: 1-888-866-6190
If you send additional information to MAXIMUS for the review, it will be shared with Dell Children’s Health Plan so we can reconsider the denial. If you have questions during the external review process, contact MAXIMUS at 1-888-866-6205 or go to external review.
If you file an appeal or ask for an external review, we will not hold it against you, your provider, or your child.
How to request an expedited external review
- Online: You can select “expedited” when submitting the review request.
- Email: FERP@maximus.com
- Call: Federal External Review Process at 1-888-866-6205 ext. 3326.
If you file an appeal or ask for an external review, we will not hold it against you, your provider, or your child.
If your Dell Children’s Health Plan ID card is lost, stolen or incorrect, please call Member Services at 1-855-921-6284.
We will send you a replacement.
You can also view or print your current Dell Children’s Health Plan member ID card on the member portal.
Depending on your plan, your ID card will look like this:
Dell Children’s Health Plan is here to help you!
Dell Children’s Health Plan ID cards will look different for CHIP and CHIP Perinate members. This is just meant to be an example.
CHIP and STAR Medicaid pay for most medicine your doctor prescribes. Adults as well as children can get as many prescriptions as are medically necessary. You may fill your prescription at any pharmacy in our plan unless you’re in the Medicaid Lock-in Program.
Your child can get as many prescriptions as are medically necessary. We use the Vendor Drug Program (VDP) list of drugs for your doctor to choose from. Some prescriptions might have a copay. Read more about copays in the “What are copays?” section of your member handbook if you are a CHIP member.
Some prescriptions will need prior approval. You can go to any pharmacy in our plan to have your prescriptions filled. To find out more, call Member Services at 1-855-921-6284 (TTY 7-1-1).
What you need to know about the Lock-in Program. And how it prevents prescription misuse.
To prevent misuse, the Medicaid Lock-In Program limits patient access if they use Medicaid services or medications more often or in higher amounts that are needed.
If you are in the Lock-In Program, you can only use ONE pharmacy for a period of time. The name of your Lock-In pharmacy will be on “Your Texas Benefits” Medicaid ID card. You must use that pharmacy for Dell Children’s Health Plan to pay for your medicine. Your Medicaid benefits will not change.
If you move more than 15 miles away from your Lock-In pharmacy, call 211 and Dell Children’s Health Plan to let us know your new address. You will also need to give us the name, address, and phone number of the new pharmacy you want to use.
Contact Dell Children’s Health Plan Member Advocate at 1-855-921-6284 and they will assist you.
If you go to a pharmacy that is not the one on “Your Texas Benefits” Medicaid ID card, Dell Children’s Health Plan will not pay for your medicine. You will have to pay for your medicine yourself.
Dell Children’s Health Plan will only pay for your medicine at a different pharmacy if:
- Your Lock-in pharmacy does not have the medicine prescribed and cannot get it within 2-3 days, or
- You move more than 15 miles away from your Lock-in pharmacy and have not selected a new pharmacy, or
- Your Lock-In pharmacy is closed.
Even if you change health plans, your Lock-In status will not change until your Lock-In period is over.
For more information, call Dell Children’s Health Plan Member Services at 1-855-921-6284.